Greenside Church - Administration Post - Job Description May 2016
- Details
- Published on Monday, 09 May 2016 11:47
Greenside Administrator Post
Job Description
This is a singleton post which supports the work within the Church family of Greenside as well as offering some support to the project work to which the Church is committed.
Duties include the following :
Management of the Church Office
Create a welcoming customer friendly office atmosphere
Responsible for the effective and efficient operation of the Church Office
Develop and maintain bookings for the Church and Hall accomodation
Manage and maintain the Church diary
Maintain compliance records and ensure regular checking and recording is undertaken
Ensure contract arrangements are in place where appropriate
Ensure membership database are securely maintained and updated
Organise duty rotas i.e. flower distribution, scripture readings, intercessory prayers, hospitality duties, welcome team, weekly collection and count
Order supplies including stationery, office supplies, communion wine, cleaning materials
Communications
Prepare and copy the weekly Order of Service and Notices
Commission contributions and prepare the monthly Newsletter in support of the editor
Order and arrange distribution of Life and Work Magazine
Ensure availability of relevent publications including the Church Newsletter
Ensure Church notice boards are updated
Update the Website and commission material as required
Support Committees by maintaining distribution lists, circulate papers and support Chairs
Contribute as appropriate to local publications and respond to enquiries
Finance
Maintain record of income and expenditure against budgets
Process approved Invoices for payment
Issue invoces to users of the Church facilities and services in line with leases and agreements
Support the organisation of the Freewill Offering scheme
Support the preparation of materal for audit
April 2016