Greenside Church - Administration Post - Job Description May 2016

Greenside Administrator Post

Job Description

This is a singleton post which supports the work within the Church family of Greenside as well as offering some support to the project work to which the Church is committed.  

Duties include the following :

Management of the Church Office

Create a welcoming customer friendly office atmosphere

Responsible for the effective and efficient operation of the Church Office

Develop and maintain bookings for the Church and Hall accomodation

Manage and maintain the Church diary

Maintain compliance records and ensure regular checking and recording is undertaken

Ensure contract arrangements are in place where appropriate

Ensure membership database are securely maintained and updated

Organise duty rotas i.e. flower distribution, scripture readings, intercessory prayers, hospitality duties, welcome team, weekly collection and count

Order supplies including stationery, office supplies, communion wine, cleaning materials

Communications

Prepare and copy the weekly Order of Service and Notices

Commission contributions and prepare the monthly Newsletter in support of the editor

Order and arrange distribution of Life and Work Magazine

Ensure availability of relevent publications including the Church Newsletter

Ensure Church notice boards are updated

Update the Website and commission material as required

Support Committees by maintaining distribution lists, circulate papers and support Chairs

Contribute as appropriate to local publications and respond to enquiries

Finance

Maintain record of income and expenditure against budgets

Process approved Invoices for payment

Issue invoces to users of the Church facilities and services in line with leases and agreements

Support the organisation of the Freewill Offering scheme

Support the preparation of materal for audit

April 2016